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Library
Library keeps the two kinds of files Pencel works with in one place, and keeps them apart:
- Knowledge is what your rooms read and follow: your rules, price lists, product sheets and background on your business.
- Documents are what you and your rooms make: proposals, reports, spreadsheets and slide decks.
Click Library in the left sidebar. The panel next to it has a Knowledge section and a Documents section.
What you can do here
- Give Pencel your rules and background once, so every room works from them.
- Decide, for each knowledge doc, whether Pencel reads it always, only when it's relevant, or not at all.
- Find, edit and share every document you or your rooms wrote.
- Move a finished document into Knowledge so your rooms can read it from then on.
Knowledge
Click All knowledge, or one of your folders, in the panel. The page lists your knowledge docs with:
| Column | What it tells you |
|---|---|
| Pencel reads | Always (every task), When relevant (only when the task needs it) or Paused (kept, but not used). |
| Applies to | Which rooms read it: All programs, one room by name, or none. |
| Used | How often Pencel has used it. |
| Updated | When it last changed. |
Search finds words in titles and in the text itself. The Applies to buttons above the list narrow it to one room.
Keep Always docs few and short. Pencel reads them on every task, which uses more credits.
Add knowledge
Click Add knowledge at the top of the page, or + next to Knowledge in the panel:
| Choice | Use it to |
|---|---|
| Upload or paste | Add PDF, Word, Excel, PowerPoint, Markdown or text files, or paste text. |
| Web page | Keep a readable copy of a page and refresh it when you ask, daily or weekly. See Keep a web page in Knowledge. |
| Sync a folder | Bring in a folder of notes from your computer. Its subfolders and links between notes are kept. |
| Write with AI | Describe a guideline or background doc and Pencel drafts it. |
| Start from a template | Fill in a ready-made outline, like an approval process. |
| Blank doc | Write one yourself. |
Change how Pencel uses a doc
Click a doc to open it. The column on the right sets Pencel reads it, Applies to and Folder, and shows where the doc came from. Changes save right away. Back to Knowledge returns to the list.
A web page doc is read only. Use Sync now to refresh it. A synced folder's ⋯ menu in the panel has Sync now and Disconnect.
Docs your rooms saved for later are under Saved from rooms.
Documents
Click All documents in the panel. Each file shows as a preview of its first lines, with who made it: you, a room, a workflow or a chat.
- New drafts a file with AI, tailors a document you already have, starts a blank document, spreadsheet or slide deck, or imports a file. You can also drop files on the page.
- Click a file to open it in its editor, with AI help built in.
To have rooms read a document, open its menu and choose Move to Knowledge. Pick a folder and how Pencel reads it. Keep for a room instead adds it to one room's own materials.
For editing, version history, import and export, see Documents.
Where are skills and facts?
- Skills (reusable know-how for one kind of task) are in Studio ▸ Skills. See Studio.
- Facts about your business, like your payment terms, are in Settings ▸ Memory. See Memory.
Common questions
I had bookmarks to Knowledge and Documents. Do they still work? Yes. They open the matching section of Library.
What's the difference between Knowledge and Documents? Knowledge is read by your rooms as they work. Documents are your work, and rooms read one only when you point them to it: type @ in a room's message box and pick the file.