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Check on scheduled work
Use this when you want the full history of what ran for you, or need to find out why something failed or didn't run.
Most of the time you won't need this page. Work that needs you shows up on Home, and anything that couldn't finish appears there too, with See why. Each room's Activity tab shows what that room is doing now, what's coming up and what it did before. Studio ▸ Jobs is the complete record behind all of it.
Open Jobs
Go to Studio ▸ Jobs. At the top you may see:
- Attention rows: a workflow whose Last run failed, or one that Missed its schedule. Click the row to open it.
- Running now: work in progress right now. Click a row to watch it, or Cancel to stop it.
Below that are two tabs:
- All runs: every run, newest first, with its status, workflow, start time, duration, cost, number of steps and what started it (Manual, Scheduled or Chat). Click a row to open its run log.
- By workflow: one card per workflow with its latest run and a row of small bars for its recent runs. Search with Search jobs…, or filter by All, Needs you, Running, Failed or Clean. Cards are grouped into Needs attention, Recent and Not run yet. An Overdue tag means the workflow missed its last expected run.
What the status labels mean
The two tabs use slightly different words for the same thing.
| Label | What it means |
|---|---|
| Clean, Sent | Finished without problems. |
| No updates | Ran and found nothing new. Normal for a routine that watches for changes. |
| Warnings, Sent with issues | Finished, but something went wrong along the way. Check the result. |
| Failed | Didn't finish. Open it to see why. |
| Needs you, Needs your input, Ready to send | Waiting for your answer or approval. |
| Running, Queued | In progress, or waiting to start. |
| Cancelled, Interrupted | Stopped by you, or cut off (for example, when Pencel closed mid-run). |
Open one workflow's history
Click a card on the By workflow tab. At the top:
- Pause schedule or Resume schedule (only for workflows on a schedule).
- Edit in Workflows to change the workflow itself.
- Run Now to run it once, right away.
Underneath, Last run shows how the latest run ended. If it failed or finished with warnings, click Retry next to it. Trust sums up recent runs, for example "5 clean · 6 runs · 1 repaired" (repaired means Pencel hit a problem and fixed it along the way).
Below that is every run of this workflow. Each row's ⋯ menu has Run again and Delete run.
Read a run log
Click any run to open its log. You'll see what the run did, in order, and how it ended: All done, or Finished with errors. The end of the log shows the total cost in credits and links to any documents it created.
From there you can:
- Save as document: keep the result in Documents. Results are saved there automatically only when the workflow's output goes to Workspace.
- Chat with Results: start a conversation about the result, for example to ask a follow-up question or turn it into an email.
- Resume or Cancel run: for a run that was paused or interrupted, for example when Pencel closed mid-run.
- Retry a failed step: when a run failed at a particular step, you can retry that step. Use the box next to it to describe what to do differently (optional).
When something went wrong
Common causes, and what to do:
- An account got disconnected. Go to Settings ▸ Connections and look for Needs sign-in. Sign in again, then Retry. See Connect your accounts.
- You ran out of credits, or hit a budget. See Control what you spend.
- Pencel was closed or your computer was asleep. A daily, weekly or monthly workflow that was due runs once when Pencel opens again. Background checks simply start again.
- It's waiting for you. A run marked Needs you is waiting for an approval or an answer. See Review and approve work.
How long history is kept
Go to Settings ▸ Activity Log ▸ Retention. Run history keeps the full step-by-step record for 30 days, 90 days (the default), 1 year or Keep forever. After that, a run keeps its outcome and cost, but the detail is summarized.
The activity log itself (approvals, deletions, permission denials and credential access) is kept for 7 years. See Data handling.